Changes to "Who can manage" and "Who can view" members in Google Groups starting September 15, 2025
What's changingThere are upcoming changes to permissions in Google Groups which will be implemented starting September 15, 2025.Currently, Google Groups has three roles: owner, manager, and member. Associated permissions for these roles, like Who can manage members and Who can view members can be configured in a group's settings. Additional group members can be assigned these permissions using custom roles. For example a group could have “who can manage members” set to “group owners” but then configure a custom role, add members to it, and add the custom role to “who can manage members.” To reduce complexity and increase consistency across Workspace products, the following will no longer be supported in Groups:Custom roles for Who can manage members and Who can view membersThe ability to allow the Entire organization to manage membersThe timeline for this change is as follows:Starting September 15, 2025, users will no longer be able to:Add new custom roles for Who can manage members and Who can view membersSet Who can manage members to Entire organizationStarting January 5, 2026:If a group has custom roles configured for Who can manage members and Who can view members, those custom roles will no longer applyIf a group has Who can manage members set to Entire organization, that setting will be updated to all membersAdmins or end users can reassign users in custom roles in impacted groups to the default role that best matches their activity within the group. For example, if a group has Who can manage members set to owners and also has a custom role with three members in it, consider these options: Recommended: Expand the setting for Who can manage members to owners and managers and add those three users as managers Change the role of those three members to ownersExpand the capability to manage members to all group membersWe also recommend setting Who can view members to Entire Organization to make collaboration seamless across Workspace, though if the group requires additional privacy, choose Group members. Getting startedAdmins: Admins of affected customers will receive more information via email, including a list of impacted Groups, to help their users navigate this change. Visit the Help Center for more information on the custom roles changes coming to Groups.End users: Owners and managers of impacted groups will see a banner notifying them of the change beginning July 2025. We recommend reviewing and adjusting your group settings ahead of this change. Visit the Help Center for more information on the custom roles changes coming to Groups.ResourcesGoogle Workspace Admin Help: Changes to managing & viewing members in Google GroupsGoogle Help: Changes to managing & viewing members in Google Groups
What's changing
There are upcoming changes to permissions in Google Groups which will be implemented starting September 15, 2025.
Currently, Google Groups has three roles: owner, manager, and member. Associated permissions for these roles, like Who can manage members and Who can view members can be configured in a group's settings. Additional group members can be assigned these permissions using custom roles. For example a group could have “who can manage members” set to “group owners” but then configure a custom role, add members to it, and add the custom role to “who can manage members.”
Currently, Google Groups has three roles: owner, manager, and member. Associated permissions for these roles, like Who can manage members and Who can view members can be configured in a group's settings. Additional group members can be assigned these permissions using custom roles. For example a group could have “who can manage members” set to “group owners” but then configure a custom role, add members to it, and add the custom role to “who can manage members.”
To reduce complexity and increase consistency across Workspace products, the following will no longer be supported in Groups:
- Custom roles for Who can manage members and Who can view members
- The ability to allow the Entire organization to manage members
The timeline for this change is as follows:
Starting September 15, 2025, users will no longer be able to:
- Add new custom roles for Who can manage members and Who can view members
- Set Who can manage members to Entire organization
Starting January 5, 2026:
- If a group has custom roles configured for Who can manage members and Who can view members, those custom roles will no longer apply
- If a group has Who can manage members set to Entire organization, that setting will be updated to all members
Admins or end users can reassign users in custom roles in impacted groups to the default role that best matches their activity within the group. For example, if a group has Who can manage members set to owners and also has a custom role with three members in it, consider these options:
- Recommended: Expand the setting for Who can manage members to owners and managers and add those three users as managers
- Change the role of those three members to owners
- Expand the capability to manage members to all group members
We also recommend setting Who can view members to Entire Organization to make collaboration seamless across Workspace, though if the group requires additional privacy, choose Group members.
Getting started
- Admins: Admins of affected customers will receive more information via email, including a list of impacted Groups, to help their users navigate this change. Visit the Help Center for more information on the custom roles changes coming to Groups.
- End users: Owners and managers of impacted groups will see a banner notifying them of the change beginning July 2025. We recommend reviewing and adjusting your group settings ahead of this change. Visit the Help Center for more information on the custom roles changes coming to Groups.
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