Google Vault improves Google Drive search and export: now with document ID and more shared drive options

What’s changingGoogle Vault now supports export by Google Drive document IDs. This gives a reliable search for documents where the ID or URL is known, eliminating the previous dependency for searching with collaborators and document content. Going forward, up to 1000 document IDs can be entered in the user interface or API to export targeted files within your domain. We have also added an additional option to include Shared Drive items, providing additional flexibility. Going forward, Vault admins can pick from three options in the UI or API: Not Included: This new option can be used to exclude any items in shared drives. Included only if documents shared directly (not due to shared drive membership): Include items that are shared with the account, but only if the account is not a member of the shared drive. (Previously in the UI as: "include items from shared drives" with the toggle OFF)Included: Include items in shared drives. (Previously in the UI as "include items from shared drives" with the toggle ON)Who’s impactedAdminsWhy it’s importantVault is an eDiscovery and information governance tool for Google Workspace, which enables customers to retain, hold, search, and export users’ Google Workspace data. These Google Vault enhancements enhance the search and export capabilities for Drive. The new Document ID export provides an additional, direct search vector, enabling legal and IT teams to locate specific files without needing knowledge of the custodian or document's content. Furthermore, the refined shared drive inclusion options offer greater flexibility for organizations managing numerous shared drives, ensuring more precise and efficient data collection for investigations.Additional detailsDocument ID export is only available for files within your domain. Document IDs are available in export metadata or can be determined from the document URL.The UI and API default for Shared Drive inclusion has remained the same. The old API tags remain supported and mapped to the associated selection.Getting startedAdmins: Visit the Help Center to learn more about using Vault to search Google Drive.Rollout paceRapid and Scheduled Release domains: Full rollout (1-3 days for feature visibility) beginning on May 19, 2025Support for the Google Vault API rollout will follow the UI rollout within 7 days.AvailabilityAvailable to Google WorkspaceBusiness PlusEnterprise Standard and PlusEducation Fundamentals, Standard and PlusEnterprise Essentials PlusFrontline Worker Standard and PlusAlso available to customers with the Vault add-on licenseResourcesGoogle Vault Help: Use Vault to search Google Drive, Meet & Sites

May 19, 2025 - 16:14

Google Vault improves Google Drive search and export: now with document ID and more shared drive options

What’s changing

Google Vault now supports export by Google Drive document IDs. This gives a reliable search for documents where the ID or URL is known, eliminating the previous dependency for searching with collaborators and document content. Going forward, up to 1000 document IDs can be entered in the user interface or API to export targeted files within your domain.

We have also added an additional option to include Shared Drive items, providing additional flexibility. Going forward, Vault admins can pick from three options in the UI or API:

Not Included: This new option can be used to exclude any items in shared drives.
Included only if documents shared directly (not due to shared drive membership): Include items that are shared with the account, but only if the account is not a member of the shared drive. (Previously in the UI as: "include items from shared drives" with the toggle OFF)
Included: Include items in shared drives. (Previously in the UI as "include items from shared drives" with the toggle ON)

Who’s impacted

Admins

Why it’s important

Vault is an eDiscovery and information governance tool for Google Workspace, which enables customers to retain, hold, search, and export users’ Google Workspace data. These Google Vault enhancements enhance the search and export capabilities for Drive. The new Document ID export provides an additional, direct search vector, enabling legal and IT teams to locate specific files without needing knowledge of the custodian or document's content. Furthermore, the refined shared drive inclusion options offer greater flexibility for organizations managing numerous shared drives, ensuring more precise and efficient data collection for investigations.

Additional details

Document ID export is only available for files within your domain. Document IDs are available in export metadata or can be determined from the document URL.
The UI and API default for Shared Drive inclusion has remained the same. The old API tags remain supported and mapped to the associated selection.

Getting started

Admins: Visit the Help Center to learn more about using Vault to search Google Drive.

Rollout pace

Rapid and Scheduled Release domains: Full rollout (1-3 days for feature visibility) beginning on May 19, 2025
Support for the Google Vault API rollout will follow the UI rollout within 7 days.